Topics in this month update episode:
New to Microsoft 365 in April—tools for the modern workplace
And Office 365 Update for April 2018
Looking for March? https://office365updates.nl/office-365-update-for-march-2018/
What’s new for SharePoint from Microsoft Ignite
The third edition of Microsoft Ignite occurred from 25 to 29 of September in Orlando, Florida and had 26 000 attendees, for SharePoint it was an amazing week with a lot of new features being announced, if you hadn’t the opportunity to attend the event in this article you will find a resume of the announcements.
SharePoint is growing more than ever and Jeff Tepper made it clear with the announced numbers, over the last 12 months the number of users and organizations that joined SharePoint is higher than the last 12 years. Check down below what will be the features that will continue to bring more users to get on board with the platform.
This was the feature that I had higher expectations and unfortunately it didn’t deliver what I was hoping for. Microsoft is running away from heavy customized sites and the new branding options are very limited in total it allows the user to modify and build a color pallet for the site and supports custom fonts.
The branding options are very similar with the change the look introduced with SharePoint 2013, but at least gives the user some level of control in terms of colors.
There is a new tool that can be used to build the new themes available here.
The digital workplace and the company’s structures are dynamic and it can change frequently, with this in my mind Microsoft released the SharePoint hub sites, the new way of organizing your intranet.
The hub provides a common logo, navigation and themes and those are displayed across the hub. It also allows you to easily move sites inside the intranet structure, if a site needs to be moved from department A to department B it will automatically inherit the new navigation, logo and the theme from the new department.
After the creation of the hub site owners can associate existent team sites and communication sites to it, the creation of sites from within the hub will be available soon.
The hub will display a resume of what’s going on all the sites, this way team sites and communication site will push content to the hub home page, namely:
- News aggregation – All the latest news will surface on the hub home page
- Combined site activities – Site activities will roll up from each site directly to the home this way you no longer need to go site by site to check what is going on
- Scoped search – Search from the hub home page will retrieve the results with more relevance to the hub enhancing content discovery
SharePoint Search is becoming smarter and faster, the content is now personalized to the user by Microsoft Graph and brings a new user interface that’s in line with the design of all the modern sites.
One of the features that impressed me the most is the capability to transform images into findable content. Every time you upload a photo to SharePoint or OneDrive, whether a snap of a whiteboard, a receipt or a business card it will be processed and all the relevant meta data will be extracted and added to the search.
The mobile apps will soon offer the possibility to upload images directly to become searchable.
SharePoint Admin Center
Following the modern site that were designed to be simpler the SharePoint Admin Center will also be renewed with a new interface.
Part of the new admin pages will be:
- Home – information about the service both its health, and how your organization is using SharePoint Online will easily discovered in the home page
- Site Management – Will use the same modern list experience and it will include filtering options
- Recycle Bin
- Device Access
For now, the old and the new admin center will be both available, for any missing feature in the new model you can easily switch to the old view.
New Web Parts
The gallery of new web parts for the modern sites continues to grow and during the ignite there were a few that were shown for the first time to the public:
- Document Library – New webpart to embed your documents into the team sites or news articles
- Group calendar – Displays a group calendar in any modern site
- File Preview – This web part has support for over 270 file types
- Yammer – Finally a modern and responsive Yammer webpart that follows the Fabric UI design language
- Forms – Forms from Microsoft forms can be easily integrated in any modern Team Site
- Divider – Nothing fancy here, it adds a line to help you to separate content in the page
- Connector – Connects and display external services in the Team Sites like twitter and RSS feeds
SharePoint Migration Tool
This free tool will help you to migrate content from SharePoint on-premises to SharePoint Online, it was designed to support the smallest migrations to large scale migrations with support for bulk scenarios.
Files on Demand
Will be available next month on Windows 10 creator’s update, the One Drive and SharePoint libraries will include reach previews like never and will be possible to preview files that are not part of the Office suite like Photoshop files, Illustrator files and others.
Documents preview for SharePoint and One Drive now supports over 270 different file formats.
It will also allow the user to check the entire folder structure of the libraries using windows explorer without downloading the entire content to the hard drive.
SharePoint Team sites and Office apps integration
Microsoft Teams is introduced by Microsoft as the hub for Team work where connections and collaboration on projects can be made. Groups inside SharePoint are responsible to make all the content between team members easily sharable.
With the integration of SharePoint and the Microsoft Teams app will be possible to add unique tabs to render SharePoint sites directly inside the app, without the need to open the browser. It’s still SharePoint but it’s easily available for you to use while chatting with your team mates.
Team Sites and Groups
Soon the option to connect existent Team Sites to Groups will be also available, for now it is called Groupify. All the sites moved to a group will keep the content as well as the permissions.
Knowing how your intranet is being used is important to make decisions about new and existent sites, so far Microsoft didn’t provide an option to track the usage of sites and pages and it is common to see google analytics being used for this purpose.
While analytics works fine for the classic experience, for the modern experience things are a bit harder to get deployed to all the pages, that’s why a lot of SharePoint administrators will love this new feature.
In this release Microsoft will include the following indicators:
- Most viewed – site level
- Most unique viewers – site level
- Trending content – site level
- Historical views – site level
- Number of comments – page level
- Number of likes – page level
- Number of views – page level
The stats will be only available for the users with the right permissions to see it.
SharePoint Mobile App
With a new version released during the Ignite is now possible to Save news to read later and there is a new tab called Me where all the information tailored for you will be displayed.
Soon the mobile apps will have support to upload pictures directly from the app to the document libraries, and the content of those pictures will be indexed by the search.
Finally, Microsoft Announced the new version of the SharePoint on-premises and it will be available later next year.