Category: News

Overview: best practices for managing how people use your team site

Marcel

If you’re a team site owner, it’s a good idea to create a governance model – that is, a model to address your site’s policies, processes, roles, and responsibilities. A model like this will help you control how people use your site. For example, you might want to require check-out of files so that multiple people don’t try to edit a file at the same time. Or, you may want to allow only certain people to create subsites. This article gives an overview of ideas and best practices to think about when creating such a model.

https://support.office.com/en-us/article/Overview-best-practices-for-managing-how-people-use-your-team-site-95e83c3d-e1b0-4aae-9d08-e94dcaa4942e?ui=en-US&rs=en-US&ad=US

 

Announcement: New OneDrive Admin Center Preview

Marcel

Source: https://techcommunity.microsoft.com/t5/OneDrive-for-Business/Announcement-New-OneDrive-Admin-Center-Preview/td-p/35918

Over the past year, OneDrive has evolved at a rapid pace introducing new features for end users and IT, across sync, web, and mobile. As the number of users and usage continues to grow, our customers have asked for an easier way to administer their company OneDrive settings and policies. Today, we’re excited to announce the rollout of the OneDrive admin center preview to First Release customers and we want to hear your feedback.

Once deployed to your tenant, all tenant and SharePoint admins will have permissions to access the OneDrive admin center preview at https://admin.onedrive.com.

Key features by section include:

  1. Home: This is the dashboard for the admin center and will soon show recent Office 365 Message Center posts and usage reporting related to OneDrive for Business.
  2. Sharing: This section helps admins gain control over how and with whom your users are sharing information. This includes controlling the use of external sharing and anonymous links, as well as limiting which external domains users can share with.
  3. Sync: Admins can block syncing of specific file types and deny syncing to non-domain joined PCs.
  4. Storage: This section allows admins to easily set default storage limits and document retention durations.
  5. Device Access: This gives admins control over how and from where a user can access their files. This includes allow/deny access from personal devices or specific networks as well as rich Mobile Application Management Intune policies for iOS and Android.
  6. Compliance: Admins can find quick links to the Office 365 Security and Compliance Center for key scenarios like auditing, data loss prevention, retention, and eDiscovery.

Please have a look at the preview and provide us your feedback and comments below. Our plan is to begin the generally available rollout later next month and subsequently add a link from the Office 365 admin center.

 

 

SharePoint Lists & Libraries : Use smart filters to find your file or list item

Marcel

Source : https://support.office.com/en-us/article/Use-smart-filters-to-find-your-file-or-list-item-293561ed-fb2e-4fb2-9a9f-8a21e299e323?ui=en-US&rs=en-US&ad=US

Smart filters can help you find the file or list item you’re looking for. When you make a filter selection, items that don’t match are removed from the list shown on the page.

NOTE: Some functionality is introduced gradually to organizations that have opted in to the First Release program. If you’re not enrolled in the First Release program, you may not see this feature.

Open the smart filters pane

Click the filter icon  at the top right of your list or library to open the smart filter pane. The filters you see are based on the contents displayed on the page.

For document libraries, 3 default filters show: Modified, People and Type. You can narrow the list to recent files only. You can filter your view to files edited by one or more people. And, you can change your view to show files of one or more types, like Word documents and PowerPoint slides.

When you’ve filtered the list or library and want to go back to where you started, click the clear filter icon at the top right of the smart filter pane.

Smart filters, column headers and views

Smart filters work together with SharePoint features you may already be familiar with like column headers and views. When you choose a filter from a column header menu, you’ll see that reflected in the smart filter pane. And, it works the same way in reverse. Selections from the smart filter pane show in the column headers.

Views are a way of saving filters. When you’ve found a set of smart filters you think you’d use often, you can save them as a view.

More help for lists and libraries

SharePoint help contains many more articles that cover Documents and libraries and Data and lists.

Don’t see your answer here? Ask your question in the SharePoint Online Forum in the Microsoft Community

For more help specific to your organization, contact your IT department or administrator. If you’re a SharePoint Online administrator, you can also open a support ticket in the Office 365 admin center.