Tag: SharePoint

Set up Viva Learning and publish your own content using SharePoint

Marcel

Viva Learning was launched to GA (General Availability) at Ignite 2021 Fall Edition and rolled out to commercial Microsoft 365 tenants during the last months of 2021. Your employees will, by default, be able to begin using Viva Learning right away without any IT administrator action to enable it or configure it. Now is the time to get to grips with what is available to configure, and how you can use the built-in functionality to good effect.

Source: Set up Viva Learning and publish your own content using SharePoint

Creating a video portal in SharePoint with JSON formatted document library

Marcel

 

“Often times we store videos in SharePoint and use the file viewer or the highlighted content web parts to display videos on the homepage of the site. With Microsoft Stream also moving towards SharePoint for storing meeting recordings, the use of videos in SharePoint site pages could increase. Recently I worked on an event page in SharePoint and thought it would be useful to have a video portal created for the event to store and display event session recordings.”

Source: Creating a video portal in SharePoint with JSON formatted document library

What is a SharePoint communication site?

Marcel

Source: https://support.office.com/en-us/article/what-is-a-sharepoint-communication-site-94a33429-e580-45c3-a090-5512a8070732

A SharePoint communication site is a great place to share information with others. You can share news, reports, statuses, and other information in a visually compelling format.

Note: Some functionality is introduced gradually to organizations that have set up the targeted release options in Office 365. This means that you may not yet see this feature or it may look different than what is described in the help articles.

SharePoint communication site topic designSharePoint communication site showcase design

Mobile view

SharePoint communication site on a mobile device

What does a communication site include?

When you create a communication site in SharePoint Online, you can start with a blank site or choose one of the other site designs, each of which comes with a default set of web parts. The options available are:

  • Topic to share information such as news, events, and other content.
  • Showcase to use photos or images to showcase a product, team, or event.
  • Blank to create your own design.

No matter which one you choose, you can add, remove, or reorder web parts as needed.

If you have permission to edit the site, there’s also a link at the top of the communication site to add a new list, document library, page, news post, or web app to the site.

Add a new item to a SharePoint site

Topic

When you choose the Topic design, you get a home page that includes several web parts ready for you to customize. The web parts included by default on a Communication site that uses the Topic design are:

  • Hero: Use the Hero web part to bring focus and visual interest to your page. You can display up to five items in the Hero web part, and you can add compelling images to draw attention to each. For more information, see Use the Hero web part on a modern page.Hero web part on Communication site
  • News: You can keep your team in the loop as well as engage them with important or interesting stories by using the News web part. For more information, see Use News Headlines and News List web parts on a modern page.Default News on Group team site
  • Events: Display upcoming events using the events web part. For more information, see Use the Events web part.SharePoint Events Web Part
  • Highlighted content: Use the Highlighted content web part to dynamically display content from a document library, a site, a site collection, or all sites. By default, this web part shows your most recent documents. For more information, see Use the Highlighted content web part.Highlighted content

Showcase

The Showcase design also comes with a home page that includes several web parts ready for you to customize. Here are the web parts included by default on a Communication site that uses the Showcase design:

  • Hero: Use the Hero web part to bring focus and visual interest to your page. With the Showcase design, you can choose from two layouts, Tile and Layer, and add compelling images to draw attention to each item. For more information, see Use the Hero web part on a modern page.SharePoint hero web part
  • Image gallery: Use the Image gallery web part to share collections of pictures on a page. For more information, see Use the Image Gallery web part.SharePoint Image Gallery web part

Blank

When you start with a blank communication site, there’s no need to remove web parts you don’t need. Just choose your page layout and add the web parts you want.

SharePoint communicatoin site blank design

Customizing the page layout

In addition to changing the order of web parts on a page, you can also change the page layout for any of the site designs. For more information, see Add, remove, and change columns on a page.

Section layout

 

Enrich your SharePoint Content with Intelligence and Automation

Marcel

https://techcommunity.microsoft.com/t5/SharePoint-Blog/Enrich-your-SharePoint-Content-with-Intelligence-and-Automation/ba-p/194174

Across Office 365 and SharePoint we have a great tradition of taking technologies that required specialized expertise and making them mainstream. This morning at SharePoint Conference 2018 we introduced Microsoft AI in SharePoint with cognitive services, data management and analytics. These aren’t just for developers any more – they’re for everyone, thanks to SharePoint.

Also, millions of users rely on SharePoint lists every day to keep track of critical business data. From T-shirt sizes to issue management to public health programs, SharePoint lists can do it all. We’ve done a lot to make Flow and PowerApps work well with lists. This year, SharePoint lists will get even better – easier to build, easier to edit, and easier to share and analyze.

Here’s a summary of our announcements:

• Flow for Cognitive Analysis – Process any text for sentiment, key phrases, translation or moderation [Available Now]
• Row Formatting – Create immersive formatting for any list or library with scripting [Available later 2018]
• Image Analysis – Create immersive formatting for any list or library with scripting [Available now]
• AI for Images – Teach the cloud to recognize new objects for auto-tagging [Available Now]
• New ways to create lists – Create lists based on Excel, templates, or other lists [Available later 2018]
• Quicker list editing – Edit list content in place, and paste data from other sources [Available later 2018]
• Link list items – Connect list items to Planner, Outlook calendars, locations, and more [Available later 2018]
• Realtime list updates – See updates to lists and libraries instantly without refresh [Available later 2018]
• Analyze lists with Power BI – Connect list items to Planner, Outlook calendars, locations, and more [Available later 2018]
• Build Microsoft Flow workflows with Visio – Model a new process in Visio and export it to Microsoft Flow to activate and run custom processes [Available July 2018].
• Add file upload to Microsoft Forms – Add a custom question to allow users to supply a file to upload to SharePoint

Let’s look in more detail.

https://techcommunity.microsoft.com/t5/SharePoint-Blog/Enrich-your-SharePoint-Content-with-Intelligence-and-Automation/ba-p/194174 

Use Microsoft Forms on your #SharePoint pages to collect responses or show survey results right on your site.

Marcel

https://techcommunity.microsoft.com/t5/Microsoft-Forms-Blog/Use-Microsoft-Forms-from-your-favorite-and-familiar-apps/ba-p/147254

 

Now integrated with the Office family, Microsoft Forms can easily collect information from your favorite and familiar apps.

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Forms for Excel

Forms for Excel, powered by Microsoft Forms, has replaced Excel Survey and builds a live data connection between Microsoft Forms and Excel. The responses you collect in your form will show up, real time, in your Excel workbook.

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Forms in Microsoft Teams

You can now access Microsoft Forms directly in Microsoft Teams. Set up a Forms tab to create a new form or insert an existing one, create notifications for your form via connector, or conduct a quick poll using Forms Bot.

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Forms web part for SharePoint

SharePoint has been widely used to share ideas and collect feedback. You can now use a Microsoft Forms web part on your SharePoint pages to collect responses or show survey results right on your site.

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Find your group forms in portal

The forms you have created in Microsoft Teams or SharePoint team sites belongs the O365 group. In Forms portal, there is a new features, “Recent group form”, where you could quickly access the group forms you have used recently.

Group form.png

SharePoint pages and image editing updates in Office 365

Marcel

Full article on: https://techcommunity.microsoft.com/t5/SharePoint-Blog/SharePoint-pages-and-image-editing-updates-in-Office-365/bc-p/143145#M1285

 

Summary

Start from existing page

From a page or news article, click New > "Copy of this page" to start from an existing page.

Make your text appear more like you like – rich text editing (RTE) updates

You can add more color and emphasis to your text within a Text web part, including table creation and editing.

Image web part now allows editing and photos from Bing

Within an Image web part, tap on the image to bring up a selection of inline image editing tools.

Further promote your pages and news

 

Clicking the Promote button at the top of the page (or news article) brings up the promotion pane to the right.

Site usage page – At the bottom of each SharePoint page or news article you’ll see a row of information that tells you how many people have liked your content, how many left comments and total number of views.

Page usage information (Likes, Views and Comments) appear at the bottom of each page or news article.

Full article on: https://techcommunity.microsoft.com/t5/SharePoint-Blog/SharePoint-pages-and-image-editing-updates-in-Office-365/bc-p/143145#M1285

Video: Understanding permissions in SharePoint

Marcel

https://support.office.com/en-us/article/Video-Understanding-permissions-in-SharePoint-c13a4f37-eea1-48f6-8dac-14ac37d73903

Video: Understanding permissions in SharePoint

Are you confused about how permissions work in SharePoint? Controlling access to sites, libraries and items in those libraries is an important part of using SharePoint in your organization. This conceptual video explains the basic guidelines to follow when working with SharePoint permissions. You’ll get an overview of these guidelines, including how to creating unique permissions for sites, sub-sites, and libraries by breaking permissions inheritance.

For more information on SharePoint permissions see Get help with permissions in SharePoint.

SharePoint Object Explorer: See all the objects and its properties in your sitecollection.

Marcel

https://appsource.microsoft.com/en-us/product/office/WA104055379?src=office&tab=Overview

See all the objects and its properties in your sitecollection.

With this tool you can take a look behind the scenes in SharePoint and see all the properties of all the objects in your sitecollection.

Features

  • see all the lists and libraries with their properties
  • see all the fields and contenttypes with their properties
  • see all the (sub)sites with their properties
  • see all the site pages and webparts with their properties